We are sourcing an experienced events management supplier for the provision of events managment to corporates in Sandton, Gauteng.
📌 Reference deadline: 08 Oct 2025
📍 Location: Rivonia, Sandton
Funding of up to R5 million can be provided to “Qualifying” Suppliers through the MarketDirect Township & Rural Business Fund. Learn more here: https://zurl.co/FLYER
Scope of Work: Annual Event Portfolio
The appointed service provider will be required to plan, manage, and execute a structured portfolio of events annually. The portfolio includes conferences, networking sessions, webinars, roadshows, signature/ad hoc events, and a golf day. Services must cover full event management, including but not limited to concept development, logistics, technical setup, marketing support, delegate management, and post-event reporting.
Deliverables & Frequency
1️⃣ Annual Conference
- Frequency: One (1) per annum
- Format: Virtual, hybrid, or in-person (as required)
- Scope: Full end-to-end management, including technical production, content support, speaker coordination, delegate registration, venue/online hosting, and branding.
2️⃣ Networking Breakfast Sessions
- Frequency: Two (2) per annum
- Format: In-person or hybrid
- Scope: Venue setup, catering, branding, sponsorship management, guest speaker facilitation, and delegate engagement.
3️⃣ Quarterly Webinars
- Frequency: One (1) per quarter (minimum of four (4) per annum)
- Scope: A mix of CPD-aligned and general knowledge topics. Includes platform management, technical hosting, speaker support, delegate registration, recordings, and attendance reports.
4️⃣ National Roadshows
- Frequency: Three (3) per annum
- Scope: Planning and execution in multiple provinces, including logistics, venue management, travel arrangements, technical support, branding, and on-site coordination.
5️⃣ Signature & Ad Hoc Events
- Frequency: Minimum of one (1) per month, or as required by the client
- Scope: Full event planning and management, customised per event type (e.g., launches, awards, training days, etc.). Must include venue/online hosting, logistics, branding, delegate management, and reporting.
6️⃣ Annual Golf Day
- Frequency: One (1) per annum
- Scope: Venue booking, course arrangements, sponsorship management, catering, branding, entertainment, prizes, and post-event reporting.
Performance Expectations
- Ensure proactive communication and dedicated project management throughout the contract period.
- Deliver high-quality, professional event experiences aligned with client objectives.
- Ensure compliance with health, safety, and regulatory requirements for all in-person events.
- Provide detailed project plans, budget forecasts, and post-event reports.
Requirements:
Download price schedule spreadsheet below, fill “Price Column” and attach on the online bidding form when bidding or email it after bidding:
- Relevant qualifications in your trade
- Your signed client reference letters on their company letterhead
- Registered on CSD (or willing to register if required)
- Commitment to a subcontractor/JV agreement
👉 Use reference code “20250922/G4778” as subject when submitting enquiries.
📩 Apply here: Press Here Now To Apply/Bid!
📧 Buyer Contact: buyers@marketdirect.co.za